![]() ![]() ![]() Ultimately, it might depend on each client’s security needs, so you may want to talk with them about computer security and even include such topics in your fee and representation agreements.Ĭitrix ShareFile ($16-$100 per month), which works a bit differently than the above cloud-based services, is another product that makes it easy to share files – just click on the Send a File link (directly from ShareFile, your email, or your file’s print menu) and enter an email address. Whether such added security is truly needed to protect your clients’ data (or to protect yourself from violating ethics rules) is still being debated. As an alternative, if you don’t want to pay for two separate subscriptions, you could use SpiderOak, which works similarly to Dropbox and includes better native encryption. Viivo also works for Box, OneDrive, and Drive. Sookasa ($10 per month) and Viivo ($4.99-$9.99 per month) are relatively inexpensive additions that allow you to keep an always encrypted folder in your Dropbox account. 6012, or by email.įortunately, most of these services have password protection and permissions options (sometimes requiring a paid upgrade), but for some users, such as lawyers, further encryption is necessary. Tison Rhine is the advisor to the State Bar of Wisconsin Law Office Management Assistance Program ( Practice411 ™). Typically, these services allow you to view files from any PC, Mac, or mobile device and share them with other users of the service directly or by using a public link (not recommended). You have probably heard about Dropbox or its competitors, and how convenient such services can be – not just for file storage, but also for file sharing. Cloud-based File Storage and Sharing Services This is a great option if you share files with certain individuals regularly, although it does necessitate keeping track of each recipient’s login credentials. When you send a file, the recipient will get a notice that there is a file available and then will have to log in (using credentials you and the recipient set up earlier) to access it. If you already use cloud-based practice-management software, such as Clio, Rocket Matter, or M圜ase – just to name a few of the many options – it likely includes file sharing. Not to worry: there are easy-to-use ways to share files that are more secure, including secure portals (built into cloud-based practice-management software), encrypted email, and cloud-based file-sharing services such as Citrix ShareFile, SpiderOak, Dropbox, Box, Microsoft OneDrive, and Google Drive (ideally, with added encryption for the last four). This is not a good idea and might even violate ethics rules. Unfortunately, many lawyers share their files, unencrypted, using email. These days, most lawyers find it necessary and convenient to share files digitally – with their clients and with internal coworkers and external colleagues (outside counsel, title companies, and so on).
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